Two Weeks Notice Template in Word (.docx) Format

How to use the template in Word

1. Click the download button. Save the file to your computer.
2. Open the .docx in Microsoft Word. The file is verified Word-compatible.
3. Use Word's Find and Replace (Ctrl+H on Windows, Cmd+H on macOS). Find each square-bracket placeholder (for example [Your Name]) and replace with your details.
4. Review the letter. Confirm the date, last-day date, and tone. Check that the line about transition help is genuine for your situation; remove it if you cannot honour it.
5. Save as .docx (to keep editing) or export to PDF (for printing and sending). Many companies prefer PDF for record-keeping.

5 ways to customise the template

• Shorten the gratitude line. If the relationship was complicated, "I appreciate the experience and the opportunities" is sufficient. Resist adding qualifiers that read as backhanded.
• Adjust the transition offer. If you cannot realistically train your replacement (no one is hired yet), change the line to "I will document my open responsibilities and leave handover notes for whoever picks them up."
• Add a longer notice period. For senior or healthcare roles, change the last-day date to three or four weeks out and add "to give the team adequate time to fill the role."
• Remove the home address block. Many modern resignations omit the formal letterhead block at the top, especially when the letter is attached to an email. Delete the top six lines if so.
• Add a brief contact-after line. If you want to stay reachable for occasional questions after your last day, add "Please feel free to reach me at [Personal Email] after my last day if anything comes up." This is optional and is appropriate only for clean exits.

When Google Docs is the better tool

If you need to share the draft with your spouse, your career coach, or an employment lawyer before sending, Google Docs is faster than mailing a .docx back and forth. Open the .docx, go to File > Open in Google Docs, edit there, share via link, then export back to .docx or PDF when you are ready to send.

For a strictly Apple workflow, Pages opens .docx natively and exports back to .docx or to PDF. The template has no Word-specific macros or fields, so it round-trips through Pages and Google Docs cleanly.

Prefer to paste rather than download?

If you would rather not download a file, the home page generator builds the same letter from your details and gives you a copy-to-clipboard button. Paste into Word or Gmail; the final output is identical.

For an email-only version with subject line guidance, see the email template page.